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Sundance: RMS

RMS: Records Management System

Records Management software (RMS) for police, fire and ems departments should fully integrate with safety service Computer Aided Dispatch (CAD) systems for efficient law enforcement departments.  Seamless integration saves time and increases reliability in reports. With Sundance Systems RMS,  windows-based screens make data entry and reporting easy, clear and concise. Custom data labels for charge codes and unlimited data elements allow you to customize what data is collected by report and how it is displayed and reported. Use of the Master Index for names, address, vehicle and property simplify report completion.

Sundance has standardized screens and entry forms for Long Incident Reports, Field Investigative Reports, Warnings, Warrants, Accident Reports, N.I.B.R. Files, and MNI Files. Each provides the detail you require for accurately documenting criminal incidents.

Code tables and setup screen allow the agency to customize how data is tracked and displayed. Reports can be modified to show the agencies badge and address information.

Reports can be locked down and tracked by administrative officers. In this way, reports cannot be modified once locked down. Administrative officers can have access to screens to track open and completed reports.

Incident Report


Full Featured, Integrated, and Expandable

  • NIBRS and OIBRS Certified

  • OLLEISN Phase II compliant

  • Compliant with Justice XML standards

  • Integrates with CAD and Mobile

  • Photo capable in Incident, OH-1 and Case Management

  • Incident - Spell checking, and incident tracking

  • Field Interviews - Links with MNI

  • Traffic Accident prints on state form

  • Booking with medical sheet and photo

  • Lineup works with booking and downloaded photos

  • Warning Module - Links with MNI

  • Case management for detectives

  • RAP sheet does system wide search by person name and social

  • Master Name Index

  • Codes tables for drop downs are user definable

  • Summary reports totals and averages crime statitics


Simple to use, with loads of features

  • Automated audit process by scanning barcodes, and printing discrepancy report.

  • Integrates with Incident reports to save on duplication of work

  • Track chain of custody using just the scanner

  • Print barcodes for: Items, Officers, Locations and Move Reasons

  • Print evidence tag, signature lines

  • Separate evidence screen can be assigned to only the evidence officer

  • Track: Bin, Officer, Owner, Associated Party, Location, Where Found, Final Disposition, and Remarks

  • Report included: Summary Report, Summary Detail Report, Property Status Report, Property Location Report, Property Bin Report, Property Disposition Report, Chain of Custody Report, Property Room Report.

Use of Force

We have integrated Use of Force reporting into our standard incident report module.  Make tracking and monitoring Use of Force reports easy.


  • Directly integrates with NIBRS reporting

  • Built-in security, and administrative oversight

  • Integrated with standard incident report

  • Print a separate Use of Force report

  • Attach scanned witness statements or videos

  • Officer information is separated into its own area for increased security

New State and Federal standards can be hard to implement in a Police or Sheriff's agency.  By having Use of Force reporting integrated with our Incident reports, we make it simple to train officers and clerical staff on how to use the functionality. 

Modules Included:

  • Accident – OH1 (Uploads to the state)

  • Arrest/Booking

  • Business file

  • Case Management

  • Citations with

  • E-TicketsContacts/Rolodex

  • Employee File

  • Evidence/Property Room Management

  • E-Storage (Integrated document management System)

  • FIR (Field Interviews)

  • Fixed Assets (Vehicle Maintenance)

  • House Check

  • Incident Reports

  • Master Name Index

  • Master Search (One screen to search for people/vehicles/property)

  • Master Vehicle Index

  • Offence Codes (ORC pre-loaded)

  • Paging/Text interface

  • Parking Citations with warning and late letters etc.

  • Residence File

  • Receipt log

  • Tow File

  • Training 

  • Warnings

  • Warrants

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